TRAI Rules For BULK SMS 2021:
Telecom Regulatory Authority of India (TRAI) has released The Telecom Commercial Communication Customer Preference Regulation (TCCCPR) 2018 to regulate Unsolicited Commercial Communication (UCC) and bring transparency in the unorganised SMS industry. TRAI has formulated the guidelines to enhance control, prevent any fraudulent practice and provide greater safety to the end customer.
As per the revised TRAI guidelines, the companies who want to communicate with their customers will now have to register themselves with Telecom Operators for sending SMS. The Businesses and Bulk SMS Service Providers will be accountable to telecom operators who will be directly accountable to TRAI. The system will be governed using Blockchain technology also known as Distributed Ledger Technology (DLT) and the whole panel entities will be interlinked with each other.
Commercial Communications Ecosystem:
The roles and responsibilities of the five entities present in the Blockchain are:
Mobile Subscriber: Mobile subscriber is the customer who will receive the SMS. Mobile subscriber has been given the right to provide consent to receive a promotional text from any business, opt-out from receiving texts at any point of time, set preferences and register complaints about receiving unwanted and spam messages.
Principal Entity: Principal Entity is the company or organization that is sending SMS to its clients and customers. It can be an individual, sole proprietor, partnership firm, or any private/public or Government company that wishes to send SMS to their respective clients. As per the new TRAI DLT rules, it is mandatory for every entity to register with the Telecom Operators in the DLT platform.
Telemarketer: Telemarketer means the Bulk SMS Service Provider from which an individual or company purchases Bulk SMS to send to their customers. As per the updated TRAI rules, every telemarketer needs to register on the DLT platform to send messages on behalf of the Principal Entity(businesses).
Access Provider: Access Providers are the telecom operators such as Vodafone, Idea, Airtel, MTNL, BSNL who will be directly connected to TRAI and assist in the regulation process.
Regulator: TRAI, being the regulator has the role of establishing regulatory compliance by auditing and governing the operations to safeguard customers’ interest and prevent the occurrence of any fraudulent practices.
What has changed in the new updated TRAI regulations for Bulk SMS?
Entity and Telemarketer Registration: Every Business(Principal Entity) and Bulk SMS Service Provider (Telemarketer) will now have to register with the Telecom Operators to send messages to their clients.
Earlier the Bulk SMS Providers were required to register with TRAI and there was no registration for the business firms. But with the updated rules, both the Bulk SMS Service Provider and the companies who want to send SMS to their clients need to register with the Telecom Operators.
Header and Template Registration: Sender ID will now be known as Headers and every header needs to be approved and registered with the Telecom Operators. Similarly, each SMS or template has to be approved by the telecom operators directly.
Bulk SMS Service Providers will no longer control the Sender ID, template approval and every header and template detail will be available on the panel to view.
Message type: Earlier there were 2 routes for sending SMS – Transaction and Promotional. In the latest update, 3 routes have been introduced – Transactional, Promotional, Service( Implicit and Explicit). As per the new rules, the Transactional route will be reserved only for the banks for sending OTPs and service related informative messages will come under the Implicit category.
If a customer has opted to receive promotional SMS from a particular company then it will become under the Explicit category. General Promotional SMS including offers, discounts will be delivered only to Non-DND numbers.
Customer consent: The new regulation grants complete control to the mobile subscriber(customer) for managing their consent for receiving messages and also opt-out it at their will. The list of consents that they have given will be made visible on a single dashboard allowing them to manage and even withdraw their consent at any point in time.
Customer Preferences: Previously, customers only have the choice between DND and Non-DND. In the new rules, the customer, also known as the mobile subscriber has been offered a time window where they can manage their preferences based on a specific time or day and allow certain kinds of promotional messages regardless of their selected preferences. It means even if a customer has activated DND on his number then also he can receive a promotional text from a company if he wishes to. Also, customers can be allowed to receive promotional texts at a particular time of the day.
Scrubbing function: To ensure that the messages are sent according to the specifications set by the customer, a scrubbing function has been introduced. In this, numbers on which messages have to be sent will be filtered in real-time to match the desired criteria set by the customer. It means that if a customer has given consent to receive messages on Monday, but withdraws the permission on Sunday, then the SMS will not be delivered on Monday. Filtration of the customer preferences is done in real-time and the results are immediately visible.
Complaint Management: To enhance the safety and authenticity of the system, customers are allowed to register complaints regarding the violation of their preferences or consent via different mediums like call and SMS.
Interoperability between telecom service providers: Each Telecom Service Provider will be eligible to view the details such as registration of entity, telemarketer, header, template submitted, etc. on the platform. The information shared by a particular Business and Bulk SMS Service Provider will be made available across the network which can be viewed at any time.
100% Traceability: The whole system operates in a Distributed Ledger Technology (DLT). This means that everything is recorded and shared on the network using Blockchain Technology and can be traced back at any given time.